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Notarials & Other Consular Services

Aside from the issuance of passports and visas, the Consulate General also provides the following consular services:

1. registering of Filipinos in Canada;
2. authentication of documents (notarials), including Health Certifications for the import of pets to the Philippines;
3. reporting of the birth of a child born of Filipino parent/s in the provinces of British Columbia, Alberta, the Yukon and the Northwest Territories;
4. solemnization of marriage between two Filipinos;
5. reporting of the marriage between two Filipinos, or between a Filipino and a foreigner, solemnized in the provinces of British Columbia, Alberta, the Yukon and the Northwest Territories;
6. reporting of the death of Filipino nationals in the provinces of British Columbia, Alberta, the Yukon and the Northwest Territories;
7. issuance of the Certificate of Appearance required by the Philippine Social Security System; and
8. sealing of caskets and urns for forwarding to and burial in the Philippines.

What is the Registry of Philippine Nationals?

All Filipinos who have recently arrived or are residing in the provinces of British Columbia, Alberta, the Yukon and the Northwest Territories – as OFWs, students or immigrants – are encouraged to register with the Philippine Consulate General in Vancouver using the Registry of Philippine Nationals Form. This Registry provides the Consulate General with a pool of basic information it can use in rendering consular services.

Information provided in the Registry of Philippine Nationals Form are treated with the strictest confidentiality and are used only for official purposes. There is no fee for this service.

How do I go about having my documents authenticated by the Consulate General?

If the persons executing or making the declarations in the document (e.g., power of attorney, affidavits, certifications, contracts) are able to personally appear at the Consulate General, then they should sign the document in the presence of a consular officer.

If the persons executing the document are not able to appear at the Consulate General, then the document should first be notarized by a Notary Public. The Notary Public’s signature should then be authenticated by the Law Society (in case the Notary Public is a lawyer/barrister) or the Society of Notaries Public (in case the Notary Public is not a lawyer) of the province where the document was notarized.

In both cases, the Consulate General authenticates only the signature of the persons executing the document (in the case of a document executed in the presence of a consular officer) or the signature of the Law Society/Society of Notaries Public (in the case of a notarized document).

If none of the abovementioned societies exists in your place of residence, the signature of the Notary Public shall be authenticated by the Office of the Lieutenant Governor of the Province, or in the case of the province of Alberta, by the Deputy Provincial Secretary’s Office of the Province of Alberta located at 9833-109 Street, Edmonton, AB T5K 2E8 (telephone numbers 780-427-5069)

The Law Society of British Columbia (for documents notarized by lawyers/barristers) is located at 845 Cambie Street, Vancouver, BC V6B 4Z9 (telephone numbers 604-669-2533).

The Society of Notaries Public of British Columbia (for documents notarized by a Notary Public who is not a lawyer/barrister) is located at 625 Howe Street, Suite 1220, Vancouver, BC V6C 2T6 (telephone numbers 604-681-4516).

The Consulate does not take any responsibility for the contents of the documents it authenticates.

Following are the requirements that you should submit when having documents authenticated/legalized:

Authentication (documents that have been notarized by a lawyer/barrister or notary public and have been certified/authenticated by either the Law Society or the Society of Notaries Public):

Original and one (1) photocopy of the document;
Photocopy of an ID of the person submitting the document to the Consulate;
The fee of Can $ 38

Acknowledgment (documents presented and to be signed at the Consulate such as Special Powers of Attorney, General Powers of Attorney, Deeds of Sale of Property, Deeds of Donation, etc.)

Original and one (1) photocopy of the document;
Two (2) photocopies of the passport, citizenship card or driver’s license of the person(s) who will execute the document;
The fee of Can $ 38

Jurat (documents such as Affidavits of Support and Consent, Parental Travel Permits, Complaints, Affidavits of Illegitimacy, Applications for Marriage License and Oaths of Professionals)

Original and one (1) photocopy of the document;
Two (2) photocopies of the passport, citizenship card or driver’s license of the person(s) who will execute the document;
The fee of Can $ 38.


Certification (document issued by the Consulate certifying that the applicant personally appeared at the Consulate – for SSS/GSIS purposes)

The original and two (2) photocopies each of the following:

a. Passport;

b. SIN card;

c. Citizenship card (if the applicant is a Canadian citizen); and

d. British Columbia Care Card
A fee of Can$ 38 is charged per document authenticated.

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What are the requirements for reporting the birth of child born abroad of Filipino parents?

The birth of a child born in British Columbia, Alberta, the Yukon and the Northwest Territories of Filipino parents should be reported to and registered with the Philippine National Statistics Office through the Consulate General.

When reporting/registering the birth of the child, the following documents should be submitted along with the duly-accomplished Report of Birth Form (in triplicate):

A. the original and three (4) photocopies of the child’s birth certificate issued by the Vital Statistics Office of Canada;
B. the original and three (4) photocopies of the parents’ marriage certificate;
C. the parents’ valid Philippine passports and three (4) photocopies of the data pages of these passports;
D. the original and three (4) photocopies of the certification from the doctor who delivered the child, mentioning the names of the parents; and
E. the processing fee of Can$ 38.00.

The originals of the abovementioned documents will be returned to the parents after these have been verified.

Should the parents request their child to be issued a Philippine passport, they would have to submit a letter addressed to the Consulate General requesting the issuance of a passport in addition to the above requirements. In this case, the child will also be required to be physically present at the Consulate General when applying for the passport.

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Can the Consular Officers solemnize marriages?

Consular Officers are authorized to solemnize marriages between two Filipinos who are legal residents of British Columbia, Alberta, the Yukon and the Northwest Territories.

What are the requirements for reporting the marriage of Filipinos?

The marriage between two Filipinos, or a Filipino and a foreigner, solemnized in British Columbia, Alberta, the Yukon and the Northwest Territories should be reported to and registered with the Philippine National Statistics Office through the Consulate General.

In registering a marriage, the following documents should be submitted:

A. the original and four (4) photocopies of your Certificate of Marriage issued by the Vital Statistics Office;

B. the original and four (4) photocopies of the NSO-authenticated Birth Certificate(s) of the Filipino spouse(s);

C. the original and four (4) photocopies of your passport;

D. the original and four (4) photocopies of your PR card/work permit/landing papers;

E. your duly-accomplished Report of Marriage Form (in three originals);

F. and the processing fee of Can$ 38.00.


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What are the requirements for reporting the death of a Filipino?

The death of a Filipino in British Columbia, Alberta, the Yukon and the Northwest Territories should be reported to and registered with the Philippine National Statistics Office through the Consulate General.

In registering a death, the original and three (3) photocopies of the Certificate of Death issued by the Vital Statistics Office should be submitted, along with the duly-accomplished Report of Death Form (in three originals), and the processing fee of Can$ 38.00.

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What documents are required for the sealing of a casket or urn for repatriation to and burial in the Philippines?

Caskets and urns containing mortal remains/ashes that will be shipped to the Philippines for burial should bear the seal of the Consulate General in order for said casket or urn to be admitted into the Philippines by customs authorities.

In requesting the sealing of caskets, the following documents should be submitted (original and three (3) copies:

A. Death Certificate issued by the Vital Statistics Office;
B. Embalmer’s Certificate stating that the body was duly embalmed and is in sanitary condition for shipment abroad;
C. Mortuary Certificate stating that the casket contains only the body of the deceased;
D. Certification from the attending physician stating that the cause of death was not a contagious disease*;
E. burial or transit permit issued by the local state office;
F. photocopy of the identification page of the deceased’s passport;
G. the flight itinerary of the remains, including the name address and telephone number of the receiving funeral home or consignee in the Philippines; and
H. the processing fee of Can$ 91.20.

* Bodies of persons who died as a consequence of any communicable disease should be properly embalmed and placed in a hermetically sealed metallic casket, which should be enclosed in a wooden coffin or case and securely screwed or nailed and carefully disinfected.

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In requesting the sealing of urns, the following documents should be submitted (original and three (3) copies:

A. Death Certificate by the Vital Statistics Office;
B. Medical Certification of Death issued by the physician;
C. Cremation Certificate;
D. Certification from the crematorium stating that the urn contains only the ashes of the deceased;
E. photocopy of the identification page of the deceased’s passport;
F. name and flight schedule of the person accompanying the cremated remains to the Philippines; and
G. the processing fee of Can$ 91.20.

In order to ensure timely and expeditious processing of the accompanying documents, the requesting party should submit all the original documents required and the processing fee as soon as possible.

When can casket/urn sealing be scheduled?

As a policy of the Consulate General, casket/urn sealing is scheduled only on Monday to Friday (except holidays) after 4:00 p.m., one (1) day before the actual flight to the Philippines. Transportation for the consular officer sealing the casket or urn should be arranged by the funeral home in Vancouver.

The necessary documentation, including the certification from the Consulate General, should have been completed prior to the sealing of the casket or urn.

For caskets coming from Alberta, the Yukon or the Northwest Territories, the funeral parlor at the point of origin should make arrangements with a funeral parlor in Vancouver to receive the casket for sealing prior to repatriation to the Philippines.

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Downloadable Forms

All documents are in MS Word. Print documents on legal size paper

Registry of Philippine Nationals


Form
Report of Birth


Form
Report of Marriage


Form
Report of Death Form (MS Excel format)

Affidavit of Support and Consent (in support of a minor’s application for a passport/visa/DSWD clearance in the Philippines)

Parental Travel Permit (for minors traveling from the Philippines)

Affidavit of Illegitimacy

Special Power of Attorney (General)

Special Power of Attorney (in support of applications for pension from GSIS, SSS, PNB and PVAO)